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Under review

Data disappears when employee no longer employed

Meshell Louderman 1 year ago updated by Christopher Thielen 11 months ago 3

It appears that instructor records disappear when an employee is no longer in PPS.  Sean Davis was an instructor for us and he retired this past FQ.  He's not a faculty so he doesn't have an emeritus appointment in the system.

Under review

Hi Meshell,


Which screen(s) is he missing from? Also, congratulations to him on retiring! I had him back in 2004 ...

Christopher, to follow up on this post.  I can confirm that people do not "fall off" after they leave or are not in PPS.  My new issue, but related, is I want to remove or not see a particular instructor for a particular year.  If an instructor leaves, I cannot remove them because they disappear from the course listing pages of past years, so I have to leave them.  Since I can’t remove them, I keep seeing them year after year.  How can I "hide" them for a particular year(s)?

Hi Meshell,

If you remove Sean Davis from your workgroup but he was assigned a class in a previous year, he will still be assigned the class in that previous year. You can confirm this by going to the previous year and checking the 'By Course' view under Instructor Assignments.

His name will fall off the 'By Person' view, which we are currently investigating.


Let me know if I've interpreted the issue correctly.